📋 Room Types and Capacities
👥 Room Capacity
- Minimum: 2 users per room
- Maximum: 5,000 users per room
- Recommended: 10-50 users for optimal performance
🖥️ Server Capacity
- Total Users: Up to 1,000 concurrent users per server
- Multiple Rooms: Users distributed across rooms
- Load Balancing: Automatic optimization
🔗 Connection Limits
- Per IP: 2-5 simultaneous connections
- Configurable: Server admins can adjust limits
- Abuse Prevention: Automatic rate limiting
🌐 Public Rooms
Open to anyone with the room ID
- No password required
- Visible in server room list
- Easy to join and share
- Great for community gatherings
Example: Use a public room for a lobby, music room, or weekly event where you want new visitors to find it quickly.
🔒 Private Rooms
Password-protected for invited users only
- Requires password to join
- Hidden from public room lists
- Enhanced security
- Perfect for team meetings
Example: Use a private room for moderator review, server-owner planning, or a support call where only invited people should enter.
⏰ Timed Rooms
Automatically expire after set duration
- 1 hour, 2 hours, 6 hours
- 30 days, 69 days
- Lifetime (permanent)
- Auto-cleanup for temporary events
Example: Use a timed room for a one-night radio show, a study session, or a temporary event support channel.
🎭 Persistent Rooms
Rooms that users can return to later
- Retain room settings
- Remember user positions
- Bookmark for easy return
- Great for ongoing projects
Example: Use a persistent room for your regular Chill Zone, a staff room, or a long-running community hangout that people expect to see every day.
🔐 Locking, Recording, and Access
Rooms can stay open, be locked temporarily, or require a password or PIN depending on how much control you need.
- Lock a room when you want current listeners to stay but you do not want new people joining. Example: lock a room after a support session starts so late arrivals do not interrupt.
- Use a PIN or password when you still want people to join, but only if they know the room secret. Example: give event staff a PIN for a backstage room.
- Allow or disable recording per room when the room purpose changes. Example: allow recording for a training session, but disable it in a casual community room.
- Use allow and deny lists when a room should only be visible to certain members. Example: keep a project room available to one team without showing it to guests.
✨ Creating Rooms
Step-by-Step Room Creation
1
Access Creation Menu
- Click "Create New Room" from main menu
- Or use keyboard shortcut: Ctrl+N (Cmd+N on Mac)
2
Basic Room Information
- Room Name: Choose a descriptive name (max 50 characters)
- Description: Optional details about the room purpose
- Room ID: Automatically generated 6-character code
3
Privacy Settings
4
Capacity Configuration
Maximum Users
| Room Size | Max Users | Best For |
|---|---|---|
| Small | 2-10 | Private conversations, team meetings |
| Medium | 11-50 | Group discussions, small events |
| Large | 51-250 | Community gatherings, presentations |
| Massive | 251-1000 | Conferences, large events |
| Maximum | 1001-5000 | Major broadcasts, conventions |
5
Duration Settings
6
Advanced Settings
💡 Creation Tips
🎯 Choose Appropriate Capacity
Set max users based on expected attendance. Smaller limits improve performance.
🔐 Security Best Practices
Use strong passwords for private rooms. Consider who you share room IDs with.
⏰ Duration Planning
Choose duration based on room purpose. Use timed rooms for temporary events.
📝 Clear Naming
Use descriptive room names that indicate purpose and expected duration.
🚪 Joining and Leaving Rooms
Ways to Join Rooms
🆔 Direct Room ID Entry
- Click "Join Existing Room"
- Enter the 6-character Room ID
- Enter your display name for this room
- Enter password if required
- Click "Join Room"
Example Room ID: ABC123
📋 Room List Browser
- View "Available Rooms" on main menu
- Browse public rooms on the server
- Click on a room to see details
- Click "Join" to enter
🔗 Direct Links
Room creators can generate shareable links:
https://your-server.com/join/ABC123voicelink://join/ABC123 (desktop app)
🔖 Bookmarked Rooms
- Save frequently visited rooms as bookmarks
- Access from "My Bookmarks" menu
- One-click rejoining
Room States and Persistence
🟢 Active Rooms
- Currently has users present
- All features fully available
- Real-time communication active
🟡 Dormant Rooms
- No users currently present
- Settings and history preserved
- Can be rejoined anytime
🔴 Expired Rooms
- Duration limit reached
- No longer accessible
- Data automatically cleaned up
💾 Persistent Rooms
- Permanent or very long duration
- Maintain user preferences
- Remember 3D positions
Leaving and Returning to Rooms
🔄 Returning to Rooms
Same Session Return
- Room ID remains in recent history
- Rejoin with saved settings
- Restore previous 3D position
Later Date Return
- Use bookmarked rooms for easy access
- Room must not have expired
- Settings preserved for persistent rooms
Different Device Return
- Sign in with same account
- Bookmarks sync across devices
- User settings carried over
⚙️ Managing Your Rooms
🎩 Host Controls
As the room creator, you have additional management capabilities:
👥 User Management
- Kick Users: Remove disruptive participants
- Ban Users: Prevent rejoining
- Mute Users: Temporarily silence someone
- Assign Moderators: Delegate management tasks
- Transfer Host: Pass room ownership
🔧 Room Settings
- Change Password: Update room security
- Modify Capacity: Increase or decrease max users
- Update Duration: Extend or shorten room lifetime
- Toggle Features: Enable/disable media sharing, etc.
📊 Room Statistics
- User Count: Current and peak participants
- Connection Quality: Network performance metrics
- Duration Stats: Time remaining, uptime
- Activity Log: Join/leave events
🎵 Media Control
- Global Audio: Control room-wide audio
- Stream Permissions: Who can share media
- Volume Limits: Set maximum volume levels
- Audio Quality: Adjust streaming bitrates
🛡️ Moderation Tools
User Actions
| Action | Effect | Duration | Access |
|---|---|---|---|
| Warn | Send warning message | Instant | Host, Moderator |
| Mute | Disable microphone | Temporary | Host, Moderator |
| Kick | Remove from room | Can rejoin | Host, Moderator |
| Ban | Permanent removal | Cannot rejoin | Host only |
🤖 Automated Moderation
- Spam Detection: Automatic filtering of repetitive messages
- Volume Limiting: Prevent extremely loud audio
- Connection Monitoring: Detect and handle poor connections
- Abuse Prevention: Rate limiting and behavior analysis
🌟 Best Practices
🏗️ Room Planning
- Purpose-Driven Design: Set capacity and duration based on intended use
- Clear Expectations: Communicate room rules and purpose to participants
- Backup Plans: Have alternative rooms ready for large events
- Testing: Test room settings before important meetings
🔐 Security Guidelines
- Strong Passwords: Use complex passwords for private rooms
- Limited Sharing: Only share room details with intended participants
- Regular Updates: Change passwords periodically for long-term rooms
- Moderation: Assign trusted moderators for large rooms
⚡ Performance Tips
- Appropriate Sizing: Don't over-provision room capacity
- Quality Settings: Balance audio quality with performance
- Feature Management: Disable unused features for better performance
- Network Considerations: Monitor bandwidth usage in large rooms
👥 Community Building
- Welcoming Environment: Greet new participants
- Clear Communication: Establish speaking order and etiquette
- Inclusive Design: Consider accessibility needs
- Feedback Collection: Gather input on room improvements
🔧 Common Issues and Solutions
❌ Cannot Create Room
Possible Causes:
- Server at capacity (1000 user limit reached)
- IP connection limit exceeded
- Insufficient permissions
- Network connectivity issues
Solutions:
- Try again later when server load is lower
- Check internet connection
- Contact server administrator
- Try a different server
🚫 Room Not Found
Possible Causes:
- Incorrect room ID entered
- Room has expired
- Room is on different server
- Private room with wrong password
Solutions:
- Double-check room ID spelling
- Verify you're on correct server
- Contact room creator for current details
- Check if room duration has expired
⏰ Room Expired Unexpectedly
Possible Causes:
- Duration limit reached
- Server maintenance
- Host deleted room
- System cleanup performed
Solutions:
- Create new room with longer duration
- Contact server administrator
- Use lifetime rooms for permanent spaces
- Set up automatic room recreation